This Policy explains how Emma Bibby Photography; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.
Website use – ebibbyphotography.co.uk (Site)
Emma Bibby Photography is committed to safeguarding the privacy of its website users and its clients.
ebibbyphotography.co.uk is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.
Emma Bibby Photography will receive, collect and store any information you enter on our website forms or provide us in any other way. Our site uses analytic software including Google Analytics to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. This is so that we can track the performance of the site and make sure that we are attracting the right customers and providing the best experience.
Our site and any other site used by Emma Bibby Photography utilises systems that are designed to prevent unauthorised access to any personal data you may submit. All systems guarantee the correct use of the information under this statement. The systems used at the site comply with the latest security standards and include necessary electronic, physical, and managerial procedures, which help to protect the information collected online and to ensure and guarantee its correct and safe use. Nevertheless, due to the fact that no data can be 100% free on the Internet, we cannot guarantee that any information submitted to us will be totally secure and safe. Users provide the information at their own risk. The site constantly assesses and evaluates the abilities of new technologies in providing the additional protection of the information where possible.
The use of the ebibbyphotography.co.uk does not require any personal information to be disclosed when you visit the site. Should you wish to provide your personal details on the course of a contact form or service related enquiry, any information you provide to us will be protected from unauthorised access and you will be informed of exactly how your information is to be used. The details below state the exact way in which information practices are handled by Emma Bibby Photography below;
Your Personal Information
By personal information we are referring to a visitor’s personal name, e-mail address and any other information they deem fit to provide. Personal information can be gathered via an online contact form, by the posting of a comment in relation to content on the site, or by interacting with one of Emma Bibby Photography’s social media platforms (Facebook, Instagram, Pinterest).
Under no circumstances will any personal information be used for anything other than the reason it has been submitted for.
All correspondence to Emma Bibby Photography via email, social media, website contact form, What’s App and Messenger are password protected and Emma Bibby Photography is solely responsible for the handling and managing of all personal data. Any personal information obtained regarding an enquiry will be stored within the medium in which it was received.
Where a booking is made, additional personal information will be collected via a client questionnaire. Emma Bibby Photography uses online studio software Táve to store all client correspondence, personal details and details relating to the session booked. Táve is a fully GDPR compliant and Privacy Shield Certified site. At any time the client can request a copy of the details held by Emma Bibby Photography regarding them, or ask that they be anonyomised. To do so please email firstname.lastname@example.org.
All electronic devices where your personal information is stored, for example, mobile phone, tablet and laptop/desktop computers, are all password protected. Images are stored on external hard drives which are also password protected. Where possible Emma Bibby Photography avoids the use of paper documentation however any paper documents where your personal information can be accessed are stored in a secure, locked location only accessible by Emma Bibby Photography.
Personal information will not be shared with any Third Party operators or websites, unless considered necessary when completing your transaction. For example, Emma Bibby Photography uses the web platform Shootproof as a means to distribute final galleries to clients; Emma Bibby Photography will use your name, email address and images to complete this order. This site holds no responsibility for privacy policies on other sites, but endeavours to only work with GDPR compliant companies.
Emma Bibby Photography may need to disclose personal information, when necessary, in the instance of insurance claim, or legal reason that may occur. Wherever possible Emma Bibby Photography will inform those affected prior to the release of personal information.
Communication with you
Emma Bibby Photography will only contact you regarding your enquiry, booking, to collect fees or monies owed, or as otherwise necessary. For these purposes we may contact you via email, telephone, text message, messenger and / or postal mail. You will not receive any marketing or regular emails from Emma Bibby Photography after your business has concluded with us, unless you have opted into our mailing list.
In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Emma Bibby Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Emma Bibby Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of two (2) years after the date of the event.
Your Right to Access information or Withdraw your Data
Anyone photographed by Emma Bibby Photography, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email specifying the photo in question. After the request has been made, Emma Bibby Photography will take the necessary step to remove the image online.
You have the right to contact Emma Bibby Photography at any time and ask to view the personal information that the business has stored on you. You have the right to ask to have such information deleted or removed. If you would like access to your stored data please contact Emma at email@example.com
External Website Links and Third Parties
Right to amend our Privacy Statement
Last updated January 2021
Questions – Contact Us
If you have any questions or concerns about this statement, please contact us via email at firstname.lastname@example.org