Privacy Policy

GDPR and Privacy Policy

This Privacy Policy outlines how Emma Bibby Photography complies with the GDPR (General Data Protection Regulation).

This Policy explains how Emma Bibby Photography; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.

Website use – ebibbyphotography.co.uk (Site)

​Emma Bibby Photography is committed to safeguarding the privacy of its website users and its clients.

ebibbyphotography.co.uk is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

Emma Bibby Photography will receive, collect and store any information you enter on our website forms or provide us in any other way. Our site uses analytic software including Google Analytics to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. This is so that we can track the performance of the site and make sure that we are attracting the right customers and providing the best experience.  

Our site and any other site used by Emma Bibby Photography utilises systems that are designed to prevent unauthorised access to any personal data you may submit. All systems guarantee the correct use of the information under this statement. The systems used at the site comply with the latest security standards and include necessary electronic, physical, and managerial procedures, which help to protect the information collected online and to ensure and guarantee its correct and safe use. Nevertheless, due to the fact that no data can be 100% free on the Internet, we cannot guarantee that any information submitted to us will be totally secure and safe. Users provide the information at their own risk. The site constantly assesses and evaluates the abilities of new technologies in providing the additional protection of the information where possible.

The use of the ebibbyphotography.co.uk does not require any personal information to be disclosed when you visit the site. Should you wish to provide your personal details on the course of a contact form or service related enquiry, any information you provide to us will be protected from unauthorised access and you will be informed of exactly how your information is to be used. The details below state the exact way in which information practices are handled by Emma Bibby Photography below;

​Your Personal Information

​By personal information we are referring to a visitor’s personal name, e-mail address and any other information they deem fit to provide. Personal information can be gathered via an online contact form, by the posting of a comment in relation to content on the site, or by interacting with one of Emma Bibby Photography’s social media platforms (Facebook, Instagram, Pinterest). 

Under no circumstances will any personal information be used for anything other than the reason it has been submitted for. 

All correspondence to Emma Bibby Photography via email, social media, website contact form, What’s App and Messenger are password protected and Emma Bibby Photography is solely responsible for the handling and managing of all personal data.​ Any personal information obtained regarding an enquiry will be stored within the medium in which it was received. 

Where a booking is made, additional personal information will be collected via a client questionnaire. Emma Bibby Photography uses online studio software Táve to store all client correspondence, personal details and details relating to the session booked. Táve is a fully GDPR compliant and Privacy Shield Certified site. At any time the client can request a copy of the details held by Emma Bibby Photography regarding them, or ask that they be anonyomised. To do so please email ebibbyphotography@gmail.com.

All electronic devices where your personal information is stored, for example, mobile phone, tablet and laptop/desktop computers, are all password protected. Images are stored on external hard drives which are also password protected. Where possible Emma Bibby Photography avoids the use of paper documentation however any paper documents where your personal information can be accessed are stored in a secure, locked location only accessible by Emma Bibby Photography.

Personal information will not be shared with any Third Party operators or websites, unless considered necessary when completing your transaction. For example, Emma Bibby Photography uses the web platform Shootproof as a means to distribute final galleries to clients; Emma Bibby Photography will use your name, email address and images to complete this order. This site holds no responsibility for privacy policies on other sites, but endeavours to only work with GDPR compliant companies.

Emma Bibby Photography may need to disclose personal information, when necessary, in the instance of insurance claim, or legal reason that may occur. Wherever possible Emma Bibby Photography will inform those affected prior to the release of personal information.

Communication with you

Emma Bibby Photography will only contact you regarding your enquiry, booking, to collect fees or monies owed, or as otherwise necessary. For these purposes we may contact you via email, telephone, text message, messenger and / or postal mail. You will not receive any marketing or regular emails from Emma Bibby Photography after your business has concluded with us, unless you have opted into our mailing list.    

 

Images

GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Emma Bibby Photography will never photograph an individual as a means of unique identification or authentication unless contracted to do so. Guests at events, where Emma Bibby Photography has been contracted to capture images, appear in photos taken by Emma Bibby Photography as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Emma Bibby Photography as detailed in this Privacy Policy.

In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Emma Bibby Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Booking clients are therefore requested in their contract to direct their guests to read this Privacy Policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

We may display any photographs to promote Emma Bibby Photography on our website, blog, on social media, on photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Emma Bibby Photography’s client(s). The rights of the people captured in these photographs are protected by Emma Bibby Photography as detailed in this Privacy Policy.

Emma Bibby Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of two (2) years after the date of the event.

Your Right to Access information or Withdraw your Data

Anyone photographed by Emma Bibby Photography, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email specifying the photo in question. After the request has been made, Emma Bibby Photography will take the necessary step to remove the image online.

You have the right to contact Emma Bibby Photography at any time and ask to view the personal information that the business has stored on you. You have the right to ask to have such information deleted or removed. If you would like access to your stored data please contact Emma at ebibbyphotography@gmail.com

External Website Links and Third Parties

​This statement covers all areas in which personal information has been received according to information collection practices on www.ebibbyphotography.co.uk . Links located at the site may link to other internet sites, including but not limited to the sites affiliated to the site. The site does not hold any responsibility for the privacy policies or content of all the other websites that it may link to. We encourage you to review the Privacy Policy and Terms of Use of any Third Party company we may link to – prior to deciding to submit your personal information on other such sites.

Right to amend our Privacy Statement

Emma Bibby Photography reserves the right to amend this Privacy Policy at any time. Changes shall be effective right upon posting up on the site.

Last updated January 2021

Questions – Contact Us

If you have any questions or concerns about this statement, please contact us via email at ebibbyphotography@gmail.com

For artwork as bold as their personality

Giltbrook, Nottingham, Nottinghamshire

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